Event Terms and Conditions:
Amounts Due
Total Amount shown at checkout is required to be paid in full to reserve the event date and artist availability. 50% of this amount represents lost opportunity costs and administrative expenses and is therefore non-refundable, except as expressly stated herein.
Any additional charges accrued on the day of the event are due within seven (7) days of the event or a late fee of 10% of the amount due will be assessed for each month past due.
Client must pay for the minimum time reserved at the time of checkout even if Client uses Artists for less than that time.
Only booked times with paid in full receipts are guaranteed, unless other arrangements have been made.
Guest Count per Hour
Although factors vary with each event and depend upon guest cooperation and organization and the intricacy of the designs requested, each of our Artists per hour counts are as follows:
Facepainting Artist: Each Artist can typically paint up to 12 faces per hour. Speed painting Artists can paint up to 30 faces per hour.
Balloon Artist: Each Artist can create up to 20 balloons per hour. Speed twisters can create up to 30 designs per hour.
Glitter Artist: Each Artist can create up to 15 designs per hour.
Henna Artist: Artists can create 8-12 designs per hour.
Arrival and Time Booked
Artists will arrive approx. 15-30 minutes prior to the contracted event time to set up, depending on the event. Be sure to book your time according to our recommended guest count to avoid leaving anyone out. PLEASE do not ask us to disappoint any guests due to lack of time booked. Although we do offer overtime options, sometimes we have an event booked right after yours and we may not be able to stay past the stop time contracted. If you exceed the time booked and we are available to stay, it will be charged in half hour increments.
Overtime
Client will pay for the time booked plus overrun, if Client has delayed the time we start the event.
Client delays include, but are not limited to, delayed access to the event area, guests not being ready, failure to provide required set-up conditions, or requests to begin later than the contracted start time. Any time beyond the time booked will be charged at a rate of $125 per hour, or $75 per half hour, with a full half hour charge being due for each 1-30 minutes of overtime and a full hour being charged for each 31-60 minutes of overtime. Additional time on day of event may not be available, so please book accordingly.
Travel
Travel fees apply when the event is more than 60 miles* (round-trip) from Delaware, Ohio, charged at a rate of $.75 per mile, minimum fee of $10. Parking and travel fees will be added to the final invoice amount, if applicable. *Miles calculated by taking total miles traveled round-trip to the event minus 60.
Set-up Space
Artists require water, bathroom facilities, and a minimum of 6’ x 6’ level space, 15 minutes of setup and take down time is required. Please ensure that the location has adequate lighting. If outside, please don’t water your lawn on the day of your party or soak it heavily the previous day if possible. Some Artists may require a chair and table, this will be conveyed prior to the event. (Client is NOT charged for setup and take down times.)
Weather
(for outdoor events) While we do have an EZ‐up shelter, for the comfort of your guests and our Artists, the Client agrees to provide an area with protection from cold temperatures (less than 40 degrees F), direct sun, rain, snow and excessive wind. If a tent is required, a fee of $25 will be assessed. Please allow at least a 10’x10’x10’ space and an extra 15 minutes of setup time. (this time is NOT included in the booked, we will be set to begin at the contract time)
Client is responsible for providing an alternate indoor location in the event of inclement weather. The client agrees to pay the full amount contracted once the painter has arrived at the event location, even if it is raining. Please list an alternate indoor location on the front of the contract as we do NOT offer refunds for inclement weather unless it is a natural disaster event.
Business will follow the State of Ohio Emergency Services recommendations for travel during winter events.
Cancellation
If you would like to cancel, please give at least 48 hours’ notice. 50% of the total amount charged is non-refundable, but can be used towards future services of the same duration within 6 months of the original service date.
Client must reschedule and will not be notified of expiring credits.
If the cancellation is due to a natural disaster out of the Client’s control, all monies paid will be refunded.
Limitations on Artwork
If in public, artists will not paint on any part of the body that is not legal to expose or any place she does not feel comfortable painting. In addition, Artists will not paint, bling, henna or create subject matter she deems offensive or disturbing.
Extreme Adverse Working Conditions
Artist has the right to cease creating and leave without refunding any monies if there are extremely adverse working conditions and the Client fails to remedy the situation after it has been brought to the Client’s attention. Adverse conditions included but not limited to: destructive, violent, or extreme inappropriate behavior of a child, pet or adult; illegal activities; or otherwise, dangerous conditions.
Liability Statement
In compliance with our insurance requirements, we use ONLY FDA approved cosmetic grade face painting supplies, glitter and organic Henna.
Artists are not liable for allergic reactions. To the fullest extent permitted by Ohio law, Client releases and holds harmless Aria Face Artistry and its Artists from claims arising out of ordinary negligence related to the services provided, excluding willful, wanton, or intentional misconduct. Guests with skin allergies or sensitive skin should either not participate, or have the Artist perform a patch test at the beginning of the party.
Client understands that darker face paints will leave a faint stain that must be removed with mild soap, water and washcloth or an oil-based make-up remover.
Glitter and glue must be removed with Alcohol and will not be applied to the face or any other sensitive areas.
For safety reasons and insurance compliance, Artists will not paint children under 2 years old, or anyone who is unwilling.
Artists will not paint, bling or henna anyone who is or appears to the Artist to be sick or suffering from severe acne, cold sores, conjunctivitis, ringworm, sunburn, eczema, any infectious skin condition, or open wounds.
Artists will use reasonable care, but is not responsible for damage to clothing or property, including rentals such as bounce houses, caused by paint transfer.
The Client agrees to pay for any accidents or injuries caused by pets or guests, and/or any damage to Artist’s equipment or supplies caused by pets, lawn sprinklers, or guests.
Photo Release Statement
I understand, agree and authorize Aria Face Artistry and it’s Artists to take photographs and videos of the art they create on my, my child’s or my guests’ face or body; to edit, alter, copy, or distribute such photos for social media advertising and marketing, including but not limited to Facebook, Instagram, Pinterest and our public website; that the photos and all intellectual property rights of the photos belong to Aria Face Artistry and it’s Artists; that I will not receive any monetary compensation for usage of my photographs in social media platforms; all posts will/may be anonymous or with a first name only.
This Photo Release is granted only if the Client affirmatively opts in via the photo release checkbox on the Booking form.
Under no circumstances will Artists supervise children.
Their behavior and safety are the Client’s and/or Parents’ responsibility. Artists may refuse to paint unruly children.
Invoices
Aria Face Artistry will invoice the Client separately for additional charges incurred. The Client agrees to pay the final balance due by the due date specified on the final invoice. A late fee of 10% of the amount due will be assessed for each month past due for all unpaid/overdue invoices.
A Completed Payment Constitutes Agreement to the Terms and Conditions as Outlined Above.
About Aria Face Art
At Aria Face Artistry, we don’t just provide face painting and balloon art; we provide peace of mind. Led by Erica Gerhart, our collective of professional artists is dedicated to making people’s lives easier and their events more beautiful. We proudly serve Delaware County Ohio, Powell, Lewis Center, Dublin, and the greater Columbus, Ohio area with a commitment to safety, speed, and sophisticated art.
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